HomeSchool Record Keeping
Record keeping is completely different for every homeschooler. This is how I keep our records. Ive been told I keep extremely in depth and (for most states) unnecessary records. In my opinion better safe than sorry. With every move comes a new set of standards and you never known where youre heading next. If at some point in time we move to a state that has me keep a very detailed account of what we've done I wont find myself at a complete loss. For most of my files I purchased 'The Master Planner'. It is the best 6$ I have ever spent. Its a pdf file so you can print it out year after year. It has every thing from household chores, checklists, attendance sheets, weekly planners, report cards, high school transcripts to babysitting instructions. They have free samples available here. You can also view examples of the entire planner. I will be more than happy to post or link any pdf files Ive created but legally I can not share the forms I use from my Master Planner.Attendance
Attendance will differ depending on your state standards. We've homeschooled in three different states under three different sets of standards. Which includes number of days youre required to attend school. So to make sure that we can tweak our attendance if need be we 'go to' school year around. It makes things easier on me, gives the littles more time with dad when hes home and gives us the freedom to take additional last minute days off. The first thing I do is pull out my trusty Master Planner Attendance sheet. I pencil in the months at the top and mark all weekends. I also mark off any major holidays and birthdays. To keep things straight I make sure to flip the sheet over and pencil in the state and the number of days we must complete. The first state we homeschooled in I had to check in every quarter so I would take that time to fill out the littles 'report cards' and go over their annual check list with them. (the report cards we use come in the master planner. Theyre strictly for helping me keep up with the kids progress. I do not give letter grades. For the annual check list I compose a pdf out of the Worldbook Standards. I print them, then check off everything we completed on the list that quarter. I will be post the Worldbook pdf at a later date) Once I have all holidays and weekends marked off I make sure to mark off any four days my husband has. I also mark off any extended 'vacations' we may need to take off. For instance this year we had to PCS (move). This was a two week process in which we wouldnt be able to do a 'formal' school session. I made sure to mark off those days on our attendance sheet. At the bottom of the sheet you can mark how many days yall had in 'school'. Typically once we reach our mandatory attendance we have a few wks 'left over' for a break. If not, no big deal. Homeschooling isnt nearly as time consuming as public/private school. Youre working one on one (or three in my case) and as the littles get older the more independent work they have. Nothing motivates someone more than knowing they can go play once their daily work is complete. So by the end of the week or year we're no where near exhausted.
Once Ive filled out my attendance sheet, I get the curriculum list (located in my master planner) and I fill one out for each little.
After that comes our Daily Schedule. -here- This isnt something we follow to a t. To be honest most days the only person up by 8am is my husband. Having it does give us a bit of guidance if we find ourselves needing it. Since our move our Fridays are now catch-up/ co-op day.
Lesson Plan. Once you have the rough draft of your daily schedule and youve figured out how many days youre required to teach/how long you want your school year to be you'll be able break down your curriculum for your lesson plans. Just divide the number of pages in your book by the number of days in your 'school year' and plan on using that specific book. A blank copy of my lesson plan looks like this and this.
Keeping it Organized. I keep all my files in file folders. Then stacked in a box. One folder per kid, per year. At this time I keep all their work. Since we're just starting out its not much. Eventually I will keep a few examples of work from each quarter so we can see their progress. Then any personal or special assignments or art projects.














